Thank you for considering South West Institute of TAFE (the Institute) as a prospective employer. As Victoria’s No. 1 Training Provider for 2011, the Institute prides itself on delivering excellence in vocational education and training.
The Institute’s recruitment and selection process is based on the principles of merit and equity to ensure the appointment of the most suitable applicant in a fair and transparent process. To apply for an advertised vacancy at SWTAFE, you will be required to complete a series of 3 steps – candidate information, uploading a current resume and responding to a number of key selection criteria specific to the position. Please read the text and instructions carefully as you progress through these stages.
Your personal information supplied will be processed and held in line with the Information Privacy Act, 2000 (Vic).
Whether applying for a specific position or registering your interest with the Institute, all first time applicants will be requested to complete their personal and professional details in the Candidate Centre and to upload a current resume. Please note that you must upload a copy of your resume or you will not be able to proceed to the next stage of the process.
These details are only completed in full once. They can be updated at any stage and used to apply for current and future positions. When applying for a specific job the Candidate Centre process completes parts 1 and 2 of the 3 stage job application process. The Candidate Centre is accessed via the “Apply Online” button located at the bottom of each job advertisement. If simply registering your interest in future vacancies then you may access this process by clicking on the “Sign Up Now” button.
During this process you will create your own password. Please ensure that you write this down and keep this information in a safe place. Your user name for the system is always the email address that you provided in the personal details section so it is imperative that this is correct or you will not receive emails, updates and notifications of vacancies.
Email addresses can only be linked to one person. If you have a joint email address with another family member then only one of you can apply using this email address.
Significant emphasis is placed on the position description and the Key Selection Criteria which are clearly identified within it. Key Selection Criteria describe the tasks associated with, and the requirements of, the particular position. Position descriptions are prepared in Microsoft Office Word document format and are added to each specific job advertisement. Simply click on the “View Position Description” link.
It is recommended that you always read the position description provided in full and formulate your responses to the Key Selection Criteria prior to starting the application process.
When applying for a specific position, and after completing your personal details and uploading your resume, you will be taken directly to the Key Selection criteria response page. Please ensure that you formally, and in detail, address each of the Key Selection Criteria separately, describing your relevant experience, knowledge and skills. These are all mandatory response fields and require information to be entered into each box or your application cannot be submitted.
Generally, applications which have not adequately addressed the Key Selection Criteria will not be considered. It is not sufficient to state “refer to my resume”.
Applicants also have the option of uploading a cover letter when applying directly for a position. This is done either via an upload process or by entering information into the field provided. Cover letters are not mandatory, however are highly recommended.
It is the responsibility of each applicant to ensure that their application is received by the nominated closing date and time. Both are clearly stated in the job advertisement. Once the closing date and time has expired, you will no longer have access to your on-line application.
As an applicant you will receive an electronic (email) acknowledgement:
- when you register
- when the application has been submitted
The Human Resources department may also email you if further information or action is required. These emails will detail what is required of you and may be related to missing or incomplete information from your application. Please ensure that you regularly check your email for any correspondence from us, especially if you have applied for a specific position. Failure to respond to or action requests may result in your application not being considered.
All applicants will be notified of the outcome at the end of the selection process.
A Selection Panel will be convened and is responsible for shortlisting applications and for conducting the interviews. This process may take between two days and two weeks to complete, depending on a range of circumstances. On average most applicants will be contacted within a week of the position closing.
Generally, all applicants shortlisted for interview will receive a phone call from an officer of the Human Resources department. Those who are unsuccessful will be advised by email accordingly. Applications who have not adequately addressed the Key Selection Criteria detailed in the position description risk not being considered for the advertised vacancy.
As part of your resume, applicants should state the name, telephone number and current position of at least three people who have agreed to act as professional referees. Written references, although not required at the time of application, may be included. The Institute reserves the right to contact one or more of the listed referees, as considered appropriate.
All qualifications obtained should be listed and described in your resume. Qualifications obtained overseas may need to be submitted to Australian Education International to be assessed against the National Office of Overseas Skills Recognition (NOOSR) guidelines.
When a job offer is made, successful applicants will be required to submit certified photocopies of their qualifications, or present original documentation to the Human Resources department for sighting and authorisation.
The Institute is precluded from employing individuals who have accepted a Victorian Government Voluntary Departure Package or Enhanced Resignation Package from a Victorian Public Sector organisation for the period stated in the individual’s package guidelines (generally 3 years).
Offers of Employment will be subject to verification of citizenship, immigration status and consequent entitlement to work legally in Australia (unless provided earlier).
In accordance with legislative requirements, employment at the Institute will require confirmation of the following
- a valid Working With Children Check card; or
- an application receipt to confirm that the Working With Children Check process has commences; or
- evidence of exemption from a Working With Children Check.
Information regarding the Working With Children Check may be obtained from the Victorian Department of Justice Website by accessing
http://www.justice.vic.gov.au and then entering “Working With Children” in the Search Box. Applications for the Working With Children card are sent with your Employment contract documentation or are available from participating Australia Post outlets. Please check
www.auspost.com.au or call 131317 to find the nearest Australia Post outlet that will accept applications. Working With Children Checks are valid for 5 years.
If you already hold a valid Working With Children card, you will be required to complete a “Working With Children Check Notification of Change of Personal Details Form” to advise the Working With Children Check Unit that you will be working at South West Institute of TAFE. The relevant sections on the form which you will be required to complete are Sections 1, 4 and 5. The form is available to be completed and submitted online at
The Institute requires all new staff to complete a National Criminal History Record Check. This document will be provided to you for completion prior to commencement, where possible, and will be paid for by the Institute.
Employment will be subject to the satisfactory completion of an appropriate probationary period as detailed in your contract of employment.
For teaching staff, salary level is based on qualifications, experience and knowledge relevant to the position applied for and in accordance with the relevant and/or current industrial agreement.
For non-teaching staff, salary is determined by the classification of position that you have applied for.
All employees are paid fortnightly into the nominated bank account of their choice.
VicSuper is the Institute’s default Superannuation fund for superannuation guarantee purposes. Unless you choose to nominate a different complying superannuation fund, employer superannuation guarantee contributions will be made to VicSuper.
All full time staff are paid on the basis of a 38 hour week. Hours for part-time positions will be on a pro-rata basis in accordance with the time fraction specified.
The Institute has a policy to ensure a smoke free environment. Smoking is not permitted at any campus.
South West Institute of TAFE is a multi-campus Institute. Therefore, whilst a position may be based at one particular campus, the incumbent may be required to attend and/or work at any campus and/or workplace of the Institute.
Further information regarding an advertised position may be obtained by contacting the relevant manager listed on the job ad.
For assistance with the on line application process please:
I have read, understand and accept the information above.